Roommate Matching and Gender Identity:
At Oregon State University, roommate matching for all students is based on gender identity, and not biological sex. What does this mean? Students are able to indicate the gender they identify with on their housing application, which may or may not match their biological sex. Students will now have more choice in who they match with as roommates, and how much gender identity information they want others to see.
Due to recent legislation in the state of Oregon, the university makes efforts to no longer define gender on a binary (meaning just “male” or “female”). In an effort to provide all students access to the same services at the institution, like roommate matching, we have identified 10 gender identities from which students can select the option that most aligns with their identity:
Identity or identities not listed*
Non-binary, gender fluid, gender non-conforming*
Questioning or not sure*
*Are all part of the self-identified category
By providing more options for students, we are able to assist students in finding a roommate with whom they feel compatible and also support the University mission:
“As a land-grant institution committed to teaching, research and outreach and engagement, Oregon State University promotes economic, social, cultural and environmental progress for the people of Oregon, the nation, and the world.”
Student Health Services (SHS):
Hormonal therapy and referrals to specialists. Visits to SHS primary care clinicians are fully covered by the OSU Health Fee.
Comprehensive preventative services for people of all genders (including PAP smears and age-appropriate prostate exams).
Information forms for feminizing medications (PDF) and for testosterone therapy (PDF) to review benefits and side-effects.
Hormonal injections, as well as all immunizations.*
Lab tests to monitor hormonal therapy.*
Both OSU-sponsored plans (Aetna for domestic and international students and PacificSource for OSU-employed graduate students) have transgender care benefits. For more information, visit their websites:
Aetna Health Insurance
Pacific Source Health Insurance
Hormonal therapies in addition to a full array of medications. The pharmacy will also bill students’ insurance plans.
*The OSU Health Fee does not cover lab, immunization nor injection fees. However, SHS can bill most insurance carriers for these services. Whether and what insurance companies will reimburse varies from plan to plan. Please visit the links to the OSU-sponsored plans above for more specific information about coverage by those plans.
Mental Health Resources:
COUNSELING AND PSYCHOLOGICAL SERVICES (CAPS)
SHS encourages students to work with a counselor if they are wishing to embark on transitioning. Counselors are qualified to provide any letters that may be recommended or required for treatment.
Counselors provide support for students who are questioning their gender identity, experiencing gender dysphoria, or transitioning. Their goal is to provide an open, supportive and confidential environment for you to address issues that are concerning you.
The following forms of counseling are available:
Holistic individual counseling.
Group counseling with different focuses, including the Transgender, Gender Non-Conforming, Non-binary & Gender Questioning Support Group. This group helps form a supportive community and space for transgender and gender non-conforming individuals to explore identities.
Couples’ counseling. Questioning one’s gender identity or deciding to make a transition can potentially have a profound effect on a person’s partner as well.
Click here for a list of LGBTQAA Support Groups
What will this change affect?
This will change how your first name appears in the systems that are considered more public to student services, such as advising and the classroom setting. These systems include Canvas, Web for Advisors, MyDegrees, the OSU directory, and class rosters. You may also elect to obtain a new ID Card; fees may apply. Faculty, academic advisors, and most staff at the University should see your name-in-use change unless the business of the office requires a legal name for legal purposes. All legal documents (e.g., your transcript, many Financial Aid documents) will display your legal name. Business Affairs would continue to use your legal name.
What is the purpose of doing this?
The purpose of this form is to reflect the first name used by you in professional settings even though that name may not be your legal first name. Some examples of when this might be applied are:
You use your middle name or a shortened version of your first name instead of your legal first name.
E.g., A person’s name is Nathan Daniel Jones, but that person is known professionally and academically as Daniel Jones.
E.g., A person’s legal first name is Catherine, but that person is known professionally and academically as Cathy.
You are an international student who prefers to use a different name in the context of attending school in the United States.
E.g., A person’s legal first name is Zheng, but that person is known professionally and academically as Sam.
You are using a name, different from your legal name, that you feel more aptly reflects your gender identity and/or gender expression.
E.g., A person’s legal first name is Christine, but that person is known professionally and academically as Jackson
How do I go about making this change?
In order to change your preferred name, please fill out the Biographical Changes Request form and submit it to the Office of the Registrar. For more information on restrictions to changing your name, please see the Name-in-Use policy. This brochure also provides key information on how this information will appear in OSU systems. **Please note that name-in-use changes made through the Office of the Registrar will not automatically update in Student Health Service's system. If you would like your name-in-use to change at Student Health Services, please contact Martha Adams at firstname.lastname@example.org.
Legal Name Change:
What will this change affect?
This will change your name in all OSU administrative systems, including, but not limited to Canvas, MyDegrees, Online Services, class rosters, transcripts, et al.
How do I go about making this change?
Students wishing to change their legal name must submit a request in person. Those who are unable to do so in person must submit notarized copies of the name change form and of your pieces of identification.
For students who are not employed by OSU (as a student staff or staff member):
For current, on-campus students: Please bring your OSU ID card to the Office of the Registrar on the first floor of the Kerr Administration Building. In addition to your OSU ID, you will need to bring an official document that shows your change of name from your prior to your current name. Some examples of these documents include a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar. Following the processing with the Office of the Registrar, you should visit the OSU Card Center for a new OSU ID card. Note that you will be assessed a replacement card fee (currently $25) for a new ID card.
For E-campus/distance students: You will need to mail to the OSU Office of the Registrar the following: 1) a notarized copy of a government issued ID, 2) a notarized copy of a name change document showing the previous and new name, & 3) a completed biographical change request form. Some examples of these documents include a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al. If you have any questions about what is acceptable documentation, please call the Office of the Registrar. You can request a new OSU ID Card with your new name. Note: you will be assessed a replacement card fee (currently $25) for a new ID card.
For former students: Please bring in your current government-issued ID card, as well as official documentation that shows your change of name from your prior to your current name, to the Office of the Registrar. Some examples of name change documents include a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar.
If you are an employee (faculty, staff, or student) of OSU:
Federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your photo ID reflecting your new name to your business center human resources staff. At that time you will be asked to complete an OSU Name Change form and I-9 form. Be prepared to provide acceptable I-9 supporting documents (examples: driver’s license and social security card, or passport). You may find more information on changing your legal name with HR by clicking on the “Personal Information” tab in Online Services.
What documentation is needed for a name change?
You must complete a new I-9 form with your business center HR department. Refer to the IRS website for proper eligible forms of ID and bring those showing your new name to your business center. You are not required to complete a new W-4 form.
For additional information on how to apply for, replace, correct, or change your name on your Social Security Card click here.
Employee Name Change:
Preferred Name Changes:
Complete the Employee Name Change form and send it to your Business Center Human Resources staff. Your preferred name is the name that displays in the OSU directory and on your earnings statement. The name on your social security card will be used as your preferred name unless you specify otherwise.
Legal Name Changes:
If you are an active employee (faculty, staff, or student), federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting.
If you have not requested a change of name with the Social Security Administration, please apply for a new social security card with the nearest Social Security Administration Office. (Note: You will need to bring an original legal document reflecting your new name to support your request for the name change. Examples of accepted legal documents include a birth certificate, marriage license, divorce decree, etc.) For additional information on how to apply for, replace, correct, or change your name on your social security card, visit Social Security Online.
Thus, in order to reflect your name change on your personnel and payroll records, you must present your social security card reflecting your new name to your Business Center Human Resources staff. At that time you will be asked to complete an Employee Name Change form. Completing the Employee Name Change form ahead of time and bringing it with you to the Business Center with your social security card will save time. (If you work off campus and are unable to visit the Business Center in person, contact the Business Center Human Resources staff for another option. They may be able to make other arrangements to complete this process.) For individuals on active unpaid appointments (Courtesy, Postdoctoral Fellows, Graduate Fellows, or Emeritus faculty), you will be asked to show your photo ID along with your Employee Name Change form in order to verify your name change.
If your tax withholding is changing, you may want to update your W-4 tax withholding with the Payroll Office. Use your ONID username and password to log in to MyOSU, then go to the W-4 Tax Exemptions/Allowances page available from the Employee Information menu via Online Services.
Your Business Center Human Resources staff.
Supporting Student Success — We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the OSU community.
Through staff passion, innovation, and steadfast commitment to creating dynamic learning experiences, the Department of Recreational Sports has established itself as an essential campus partner in student wellness, a healthy campus, and the success of students and campus alike. OSU RecSports is recognized as a leader and source of best practices in the growing and evolving field of recreation.
The Department of Recreational Sports is governed by principles defined through its historical development, formal documents, and the members of its active governing bodies.
We make a difference through opportunities.
We are committed to supporting the OSU community by providing experiential learning, physical activity, and social connections that foster a fun and welcoming environment where individuals thrive.
We serve as educators.
We create meaningful learning experiences through our collaborations, programs, services, facilities and employment, which support student success and enhance the student experience.
We believe each person has worth and dignity.
We recognize, understand and encourage celebration of the human differences that surround us and ask you to participate in fostering this spirit. Expression of bigotry, hatred, prejudice or disrespect is inconsistent with the ideals of preserving human dignity and contradicts the values of healthful living and fair play promoted by Oregon State University and our staff.
We serve as stewards of our resources.
We are committed to using our financial, human and physical resources in a responsible manner in meeting current and future needs. Recognizing students as a key resource, we are committed to involving them in decision making. Decisions will be based on being responsive, sustainable and consistent with our mission, guiding principles, values, and vision.
Click here for more info.
LGBTQIA+ Specific Hotlines:
The Trevor Project is the leading national organization providing crisis intervention and suicide prevention services to lesbian, gay, bisexual, transgender, and questioning youth.
The Trevor lifeline number is 1-866-488-7386.
It Gets Better Project
The It Gets Better Project is a nonprofit organization with a mission to uplift, empower, and connect lesbian, gay, bisexual, transgender, and queer youth around the globe. Growing up isn’t easy, especially when you are trying to affirm and assert your sexual orientation and/or gender identity. It can be a challenging and isolating process – but, the good news is, no one has to do it alone.
The hotline is 1-888-843-4564. Youth Talkline is 1-800-246-PRIDE (1-800-246-7743).
Trans Lifeline is a non-profit dedicated to the well being of transgender people. We run a hotline staffed by transgender people for transgender people. Trans Lifeline volunteers are ready to respond to whatever support needs members of our community might have.
The Trans Lifeline is a crisis line staffed entirely by transgender operators. The number is 877-565-8860
OSU trans news: